Any reference to "we", "us" or "HSS" means HSS Hire Service Group Limited (registered company number 644490) or, where applicable, our group companies (which include our holding companies and all subsidiary companies in the HSS group). Our registered office address is at Oakland House, 76 Talbot Road, Old Trafford, Manchester M16 0PQ.
If you have any questions regarding how we use your information or you wish to exercise any of your rights in relation to your information (as set out in paragraph 9 below), please contact our Data Governance Team at email@example.com or at HSS Hire, Oakland House, 76 Talbot Road, Old Trafford, Manchester M16 0PQ.
Our Site may include links to third party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
You may give us information about you when you do any of the following:
If you want to use any of these services, you may need to provide us with some additional personal information so that we can liaise with you in order to deal with your request, query, purchase, quotation request, booking, application and/or customer account registration. If you do choose to provide us with your personal information, we will collect that information for our own use and for the purposes described in this Policy.
What type of personal information do we collect?
When you provide personal details to us, we may collect the following personal information from you:
- your employment history, qualifications, references and other relevant employment details you choose to submit to us as part of any job application; and
- any personal data such as your date of birth and national insurance number (and which may also include sensitive personal data) which is contained within your CV and/or other supporting documentation provided with (or instead of) your job application form;
This information will be collected primarily from you as information voluntarily provided to us, but we may also collect it where lawful to do so from (and combine it with information from) public sources, third party service providers, individuals who you have indicated have agreed for you to provide their personal information, government, tax or law enforcement agencies and other third parties. We may also collect personal information about you from your use of other Company or Group websites or services.
We use different methods to collect data from and about you including through:
Ø apply for our products or services;
Ø create an account on our website;
Ø subscribe to our service or publications;
Ø request marketing to be sent to you;
Ø enter a competition, promotion or survey; or
Ø give us some feedback.
Ø analytics providers in the EU;
Ø advertising networks in the EU; and
Ø search information providers in the EU.
We use the information we collect for the following purposes:
We only share your information where we can do so in accordance with our legal data protection and privacy obligations. We share the information we collect with:
We do not transfer your personal data outside the European Economic Area.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, taxation or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
You can request details of retention periods for specific aspects of your personal data by contacting us at firstname.lastname@example.org.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Your rights are summarised below and we will adhere to these. However, we reserve the right not to comply with any requests we receive where we may lawfully do so, for example if we reasonably believe a request to be malicious, technically very onerous, will involve disproportionate effort or could be to the detriment of the rights of others, or if we cannot satisfy ourselves as to your identity. In order to protect the person who is the subject of the access request, we will ask you to prove your identity before providing any information.
You can contact us with any queries about how we use your information by contacting our Data Governance Team at email@example.com or at Data Governance Team, HSS Hire, Oakland House, 76 Talbot Road, Old Trafford, Manchester M16 0PQ.
It is key that the information we hold about you remains accurate and up to date to avoid errors and misunderstanding. Your assistance with this would be appreciated. If you have an online account with us which you manage directly, please ensure that the information you provide to us through that account remains accurate and up to date by regularly visiting our Preference Centre and updating as necessary.
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